Development Assistant, Development Administration

Job Description

Job ID: 22676
Date Posted: 06/25/2012
Location: 10 Brookline Place, Brookline
Job Family: Development
Full/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt

Job Summary:

Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrows physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Development Assistant provides administrative support for the Director and Assistant Director of Development Administration.

Provide administrative support for the Director and Assistant Director of Development Administration. This includes but is not limited to; calendar maintenance, reviewing and editing documents, responding to general administration requests and questions and maintaining Division supplies.
Coordinates staff luncheons, meetings and training sessions, including meetings set up and recording minutes
Assist in research, planning and coordinating events for division, including coordinating email blasts, manage RSVPs, and event logistics
Responsible for processing all vendor invoices, including creating and tracking purchase orders
Responsible for monthly budget reconciliation
Assists in creating and maintaining Division policies and procedures
Serve as the Divisions liaison to Telecommunications, General Services, and Facilities including IKON and Atlas Waters,
Serves as backup for front desk responsibilities: answering phones, distributing mail, packages, faxes, paychecks, etc.; provides daily coverage from 4:30-5:30pm;
Responsible for assisting the entire department, including business units, to reach financial goals.

Job Qualifications:

Associate degree and/or administrative training degree required. As this level position is often considered a base for someone pursuing a Development career, a Bachelors degree is preferred. 0-2 years administrative experience. Solid computer skills and competency in Microsoft Office Suite products is necessary. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities.

Schedule:

Full time position. Monday - Friday 9:00 - 5:30. Some weekend and evening work may be required.

Employment Type

Full-Time

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