HMS Faculty Appointments Coordinator

Job Description

Job ID: 22669
Date Posted: 06/26/2012
Location: 44 Binney St, Boston
Job Family: Administration
Full/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Exempt

Job Summary:

Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Under the general direction of the Chief Administrator of Medical Oncology, this position has comprehensive administrative responsibility for the division of medical oncology. This position requires the professional skills to coordinate all aspects of the administrative aspects of the Harvard appointment process. There may be additional complexity added to this role. This position will support assigned number of staff members and will provide support of various leadership levels requiring appropriate ability to manage time-sensitive information. Reporting directly to the Chief Administrator, this position may be delegated the responsibility to serve as an extender and liaison to other Institute Divisions, external organizations, or business entities such as Dana-Farber/Partners Cancer Care, Dana-Farber/Harvard Cancer Center, and/or Harvard teaching hospitals.

Primary administrator of Harvard Medical School Professional Staff Appointments
Assure quality in formatting and content in preparation of curriculum vitae and promotional letters of proposal
Process all HMS first annual and term appointment, reappointment, promotion and termination materials within the Department of Medical Oncology
Process all HMS first annual appointments for the Departments of Cancer Biology and Cancer Immunology and AIDS
Process all HMS and BWH physician credentialing applications
Maintain and update research scientist roster
Coordinate faculty search processes and maintain records, provide administrative assistance to search committee if requested
Train new administrators and serve as a resource on academic appointment and credentialing processes
Assist in maintenance of the faculty database
Serve as keygiver for new physicians and physician assistant
BWH Department of Medicine Office of Faculty Services
HMS Office of Faculty Affairs
DFCI Office of Medical Affairs and Professional Credentialing
BWH Provider Services

Job Qualifications:

College degree and minimum of 5 years experience required in an office setting.
Experience working in a medical environment is preferred.
Excellent English language reading, writing, and speaking skills required.
Must have demonstrated ability to coordinate complex projects or assignments.
High level of administrative expertise.
Must be able to work autonomously.
Must be proficient in spreadsheet, word processing and database applications.

Schedule:

32 hrs a week

Employment Type

Full-Time

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