Senior Associate, Development IS

Dana-Farber Cancer Institute
Boston

Job Description

Job ID: 22775
Date Posted: 07/27/2012
Location: 10 Brookline Place, Brookline
Job Family: Development
Full/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Exempt

Job Summary:

Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Senior Associate, Development IS provides administrative support to Assistant Vice President of Development IS.

• Manage and maintain schedules, appointments and travel arrangements for AVP and senior team
• Monitor, respond to and distribute incoming communications
• Conduct research, assemble and analyze data to prepare reports and documents
• Arrange and coordinate meetings and events
• Prepare and edit agendas,communications, presentations, documentation, correspondence and other documents
• Record, transcribe and distribute minutes of meetings as needed
• Answer and manage incoming calls
• File and retrieve documents and reference materials
• Receive and interact with incoming visitors
• Process invoices, expense reports, journal entries and coordinate with F&RM and Finance as needed.
• Maintain tracking system for all departmental operating and capital expenses; and generate regular departmental budget analysis reports.
• Coordinate and track vendor/consultant contracts
• Coordinate training administration
• Coordinate updates to the Divisions intranet site
• Order supplies, copy materials, etc.
• Serve as back-up to the Support Specialist as needed
• Review operating practices and implement improvements where necessary
• Execute a variety of projects as assigned.
• Gain working knowledge of business & desktop applications used by Development.
• Gain understanding of planning process and current IS projects.
• Assist with relaying confidential information between Division Directors and Sr. VP.
• Serve as administrative back-up for other Sr. Associates and front desk as needed.
• Responsible for assisting the entire department, including business units reach financial goals.

Job Qualifications:

College degree and/or administrative training degree preferred 2-3 years administrative experience. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organization and planning skills, work management and prioritizing skills, as well as ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Excellent problem solving ability, attention to detail, accuracy, flexibility, and reliability required. Strong computer skills and competency in Microsoft Office Suite products is absolutely necessary. A high degree of confidentiality must always be exercised.

Schedule:

Full time position. Monday - Friday 8:30 - 5:00. Some evening and weekends may be required.

Employment Type

Full-Time

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