Departmental Administrator
Dana-Farber Cancer Institute
Boston
Job Description
Job ID: 22792Date Posted: 08/01/2012
Location: Shields Warren
Job Family: Research
Full/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Exempt
Job Summary:
Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The Department of Psychosocial Oncology and Palliative Care
Department Overview
The Department of Psychosocial Oncology and Palliative Care (POPC) is looking for an experienced strategic leader to serve as the departmental administrator. POPC was established in 2008 and encompasses adult and pediatric psychosocial oncology and palliative care clinical programs, a diverse research portfolio, and a substantial array of educational programs for medical students, residents, fellows, faculty and practicing clinicians. Our diverse and expert interdisciplinary staff include pediatricians, oncologists, geriatricians, general internists, anesthesiologists, psychiatrists, psychologists, social workers, nurses and nurse practitioners, chaplains, pharmacists, physician assistants, researchers and administrators.
The Departmental Administrator is the senior administrative person in the management and administration of the Departmentof Psychosocial Oncology and Palliative Care (POPC). This position is intended to functionally and administratively reside above all other administrative and management staff within thedepartment. The Departmental Administrator is a member of the Institutes senior leadership team and works at the highest level of the Department serving as the leader of the Departmental Core Administrative Team, charged with managing all financial, personnel, and operational elements of the Departmentof POPC. Reporting directly to the Departmental Chair and indirectly to the Director of Research Administration, the Departmental Administrator serves as an extender and liaison to other Institute Departments, Organizations, Cores, or Business Entitiesand to our multiple partner institutions. The Departmental Administrator will interact regularly with both Brigham and Womens and Childrens Hospital Boston, as well as Massachusetts General Hospital, Harvard Medical School, Partners, and the Harvard School of Public Health, as part of the core activities of the department.The Departmental Administrator is accountable for all variance reporting associated with their specific line of business, as well as all personnel issues for both faculty and staff.
The Departmental Administrator responsibilities may include but are not limited to:
- Organize and report the financial elements of the managed funding or business lines
- Ensure that the resource allocation is appropriate for supervised personnel
- Ensure all policies and procedures are adhered to in the conduct of business
- Provide written reports to Department Chair and senior Institute personnel on funding lines
- Create and develop business plans associated with funding lines when appropriate
- Interact with Institute, BWH, CHB, and Partners executive and senior leadership
- Serve in a key role in strategic planning for the department
- Be responsible for fiscal management of department: including research grants, contracts, clinical trials, discretionary funds, clinical and operating budgets.
- Work closely with our partners BWH, CHB, HMS Center for Palliative Care, and MGH on financial management, budgeting, and long-term financial planning
- Oversee the finances of the Harvard Medical School Center for Palliative Care in relation to POPC finances.
Job Qualifications:
Bachelors degree or equivalent experience or training required; Masters degree in business or health care administration preferred. Greater than five years experience in an office, clinical or laboratory setting in an academic environment,including at least two years experience providing administrative, monitoring, and accounting support to a senior director, and five years supervisory experience is preferred. Experience working in a clinical or medical research setting or comparable medical setting, is preferred. Excellent English language reading, writing, and speaking skills required. Demonstrated ability to initiate and/or draft administrative documents as needed. Must have experience with information technology and be functional with spreadsheet and word processing applications. Demonstrated ability to coordinate complex projects or assignments.
Schedule:
M-F 40 hours
Employment Type
Full-Time
