Staffing Coordinator

Job Description

Job ID: 22892
Date Posted: 08/30/2012
Location: 10 Brookline Place, Brookline
Job Family: Business
Full/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt

Job Summary

Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Human Resources Staffing Coordinator works closely with recruiters in support of the Institute’s hiring needs and is responsible for the administration of the employment process and on boarding of new hires. The Coordinator will assist recruiters with applicant sourcing, screening and initial interviews during periods of high volume; educate staff and hiring managers on the hiring, visa and on-boarding processes.

PRIMARY DUTIES AND RESPONSIBILITIES:

Assign newly created positions to recruiter
Maintain job posting activity
Educate managers on posting and requirements and process
Analyze ROI of job board postings; make recommendation based on analysis
Source, screen and conduct initial candidate interviews
Maintain pipeline candidate relationships
Initiate offer letters and track receipt of signed offer letters
Ensure collection and administration of all paperwork in compliance with Federal and State laws
Administer background screen, I-9 and E-verify processes
Maintains appropriate and efficient systems for tracking
Educate managers and staff on hiring and on boarding process
Coordination and event planning for internal open houses and external career fairs
Staff internal and external career events
Register new staff at New Employee Orientation
Reconcile monthly advertising charges; track advertising spend to adhere to budget
Collaborate with advertising agency for print adverting and internal career event initiatives
Provide support to the International Services Manager
Consult with staff and managers on visa applications and process
Prepare travel letters and obtain appropriate signatures
Process summer hires, clinical and research fellows
Process administration for unescorted access to irradiators
Serves as staffing team liaise to external applicants for inquires related to the application process
Other responsibilities and projects as assigned

Job Qualifications

Bachelor's degree preferred
Minimum of two years experience in an administrative role, preferably in a fast-paced and changing environment
Prior experience in a Human Resources department preferred

Excellent communication and customer service skills via phone, in writing and in person
Superior organizational skills
Attention to detail, ability to work independently and accurately
Ability to prioritize workload and follow through with minimal supervision
Ability to work in a high volume, fast-paced environment and manage multiple tasks
Proficiency with Microsoft Office applications required
Experience working with Applicant Tracking Systems

Dana-Farber Cancer Institute is an Affirmation Action/Equal Opportunity Employer - committed to diversity and inclusion in our workforce.

Staffing Coordinator

Job Description

Employment Type