Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The Senior Associate, Development IS provides administrative support to Assistant Vice President of Development IS.
Manage and maintain schedules, appointments and travel arrangements for AVP and senior team
Monitor, respond to and distribute incoming communications
Conduct research, assemble and analyze data to prepare reports and documents
Arrange and coordinate meetings and events
Prepare and edit agendas,communications, presentations, documentation, correspondence and other documents
Record, transcribe and distribute minutes of meetings as needed
Answer and manage incoming calls
File and retrieve documents and reference materials
Receive and interact with incoming visitors
Process invoices, expense reports, journal entries and coordinate with F&RM and Finance as needed.
Maintain tracking system for all departmental operating and capital expenses; and generate regular departmental budget analysis reports.
Coordinate and track vendor/consultant contracts
Coordinate training administration
Coordinate updates to the Divisions intranet site
Order supplies, copy materials, etc.
Serve as back-up to the Support Specialist as needed
Review operating practices and implement improvements where necessary
Execute a variety of projects as assigned.
Gain working knowledge of business & desktop applications used by Development.
Gain understanding of planning process and current IS projects.
Assist with relaying confidential information between Division Directors and Sr. VP.
Serve as administrative back-up for other Sr. Associates and front desk as needed.
Responsible for assisting the entire department, including business units reach financial goals.
Job Qualifications
College degree and/or administrative training degree preferred 2-3 years administrative experience. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organization and planning skills, work management and prioritizing skills, as well as ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Excellent problem solving ability, attention to detail, accuracy, flexibility, and reliability required. Strong computer skills and competency in Microsoft Office Suite products is absolutely necessary. A high degree of confidentiality must always be exercised.
Schedule
Full time position. Monday - Friday 8:30 - 5:00. Some evening and weekends may be required.
