Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The Development Assistant provides administrative support to two Associate Directors of Corporate & Foundation Relations including managing daily team operations, composing original written materials, undertaking special projects and representing the department across the division and the Institute.
Compose original internal and external correspondence including briefings, call reports, cover letters, acknowledgments, communication about publications, and other correspondence; type, format, proofread/edit, and fax/mail correspondence;
Assist in design and production of written material such as proposals and brochures, including using Adobe Acrobat;
Work with C&FR staff, Institute staff, physicians and fellows for collection and preparation of proposal components, i.e. budgets, attachments, supporting documents, etc.;
Steward C&FR proposals and correspondence through approval and signature process, including travel to and from Institute for signature pick-up and delivery, and act as liaison to office of CEO and principal investigators;
Update and maintain acknowledgment log to ensure timely recognition of gifts;
Perform data-entry in fundraising system, including donor contacts and information about gifts/pledges, visits and communication; maintain central files;
Utilize prospect management tracking system and reports due database to manage team interactions with donors on a regular basis;
Identify and track funding opportunities and prepare written summaries for circulation;
Research pledge histories and grant requirements for donor correspondence as assigned;
Schedule meetings and donor visits, including reserving space and parking, ordering food, overseeing set-up and operation of audio/visual equipment and staffing meetings;
Order supplies, copy and scan materials, fax, answer phones, facilitate reimbursements, etc.;
Interact with Institute senior staff, physicians, volunteers, sponsors, donors, and prospects on highly confidential matters;
Respond to calls and visits from donors, prospective donors, volunteers and sponsors; determine priority of the situation; suggest response and refer to/inform supervisor as appropriate;
Assist with or manage special projects, such as new prospect identification initiatives, as assigned;
Coordinate across internal business and service units to advance division-wide financial and administrative goals.
Job Qualifications
Associate's degree and/or administrative training degree required. As this level position is often considered a "base" for someone pursuing a Development career, a Bachelor's degree is preferred. 0-2 years administrative experience. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. High degree of discretion must always be exercised in dealing with confidential materials.
Schedule
This is a full time position Monday - Friday 8:30 - 5:00. Some weekend and evening work may be required. This position is looking for an October 1 Start Date. Please include a cover letter to be considered for the position.
Dana-Farber Cancer Institute is an Affirmation Action/Equal Opportunity Employer - committed to diversity and inclusion in our workforce.
