Full Time Financial Coordinator
Provide administrative and financial skill support to the Director of Finance related to all aspects of finance department.
Code and enter all A/P invoices into Yardi in a timely manner
Print bi-weekly check runs and reports for Director of Finance and Executive Director to review
Create batches and enter all receivables into Yardi
Investigate and resolve all overdue A/P or A/R accounts
Prepare and process annual 1099s
Prepare and make timely bank deposits
Prepare audit worksheets or files as requested by the Director of Finance
Prepare budget worksheets or files as requested by the Director of Finance
Maintain Vendor files and organize/shred archived files as necessary.
Serve as Director of Finances back up for payroll. Assist with payroll by calculating on-call and paper time sheets and employee meals per HSL policy.
Serve as back-up when Director of Finance is out of office
Conduct Move-in and Recertification appointments
Mail third-party verification letters for all move-ins and recertifications; track responses and follow up as needed.
Prepare, mail and record responses to Annual Waiting List update mailing; send out rejection letters as needed
Coordinate and calculate annual utility analysis
Run monthly and 90-day EIV reports
Maintain Moved Out resident files and shred/archive per HUD guidelines.
Update and distribute monthly tenant phone lists, parking list, packaging list, etc.
Maintain and update Contract Book for the site
Monthly billing for Seniors Association, Congregation, etc.
Track and bill for monthly packaging charges (currently done by volunteer)
Order office supplies
Train and direct volunteers working in Fiscal Department
Shop and stock inventory at the in-house store, ensuring it runs positive to budget
Enter Maintenance Work Orders in Yardi system
Perform other duties as assigned
High School diploma or equivalent required (College Degree preferred)
3-5 years of related financial experience required.
Attention to detail a MUST.
Requires strong organizational skills, ability to work as part of a team, and the ability to work independently.
Ability to interact with residents, provide assistance and answer questions while displaying patience, understanding and sensitivity.
Must have accounting, billing and collection experience.
Ability to multi-task
Strong computer skills (Excel and Word) and experience working with accounting software required.
Prior experience in property management, HUD and/or MassHousing subsidized environment is preferred.
Experience with Yardi accounting and management software package for affordable housing is a plus.