Facilities Office Engineer

Beth Israel Deaconess Medical Center

Job Description

Provides ongoing support to Capital Facilities project management staff in the development, implementation and closeout of capital projects.

Essential Responsibilities:
Develop project scopes and construction bid documents, bid evaluation, management of contractor submittals and other technical documents, review of progress payments, maintain project documents, update project schedules, track open items, evaluate and price of change orders, management of turnover packages and project closeout documentation.
Work with directors to organize presentations, pre-bid conferences, and contract kick-off meetings Work with Facilities management team to develop project scoping documents, prepare project charters, budgets and schedules. Assist in development of construction contract documents, including contract packaging and review of detailed plans and specifications.
Assist in qualification of contractors and evaluation of bids. Review contract documents and identify required deliverables, including submittals, as-built drawings, O&M manuals, checkout and testing reports, software, spare parts and equipment.
Establish turnover checklists and monitor status of project deliverables to insure timely receipt. Facilitate the maintenance and organization of project documentation by project managers in accordance with established document control procedures. Monitor and track open issues, including request for information (RFIs) and change order requests (CORs).
Work with PMs to organize the submission and transmittal of progress payment request to program controls group. Coordinate turnover of documentation to drawing control, maintenance operations and program controls and assist in project closeout. Work with Program Controls Group to review and modify existing Facilities contracts to better capture project deliverables
Required Qualifications:Bachelor's degree in Engineering, Bus Admin. or other relevant required.
Massachusetts EIT preferred.
0-1 years related work experience required.
Demonstrated understanding of fundamentals of project controls, including critical path method (CPM) scheduling, cost/change control, and management of project documents.
Demonstrated understanding and ability to interpret construction contract plans and specifications.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:
Medium work: Exerting up to 50 pounds of force occasionally and or up to 20 pounds of force frequently. Job is physical in nature and employee needs to stand and/or move around through the majority of their shift.

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