Office Secretary, Radiology LC; PD Day

HealthAlliance Hospital

Job Description

The Clinical Office Secretary, Radiology, performs a variety of clerical, clinical and administrative support duties to help foster the efficient functioning of an inpatient and outpatient clinical office or department. Coordinates efforts so that all clinical, insurance and financial tasks are completed in an accurate manner within the established guidelines.

Major Responsibilities:

Answers phones (mostly patient and physician office calls).

Documents all requests for copies of images (CDs) &/or reports on proper forms.

Ensures ongoing accuracy of demographic information for all patients.

Communicate with patients who arrive in person to pick up images, obtaining proper ID and signatures.

If patient or physician office calls for copies of CDs or reports, it documented and images/reports are copied and reviewed for accuracy prior to patients arrival.

Sends images/reports to physician offices in a timely manner.

Completes all documentation for legal cases, including charge sheets.

Orders and maintains adequate office supplies for the department or office.

Maintains weekly timesheet record of hours worked and processes to Supervisor.

Performs a variety of routine clerical duties such as sorting and distributing office mail, answering phone calls, taking and relaying messages, faxing, copying and sorting printed material, setting up and retrieving filed materials, etc. May produce and respond to memos, email messages, etc.

Responsibility to help cover the clerical supervisor (scheduler) &/or transcriptionist position as able. (Not actual scheduling or transcribing but any other clerical duties than can be done.)

Meets established productivity standards.

Facilitates and promotes the sharing of knowledge and content throughout departments.

Takes responsibility for ensuring that all work outcomes satisfy the UMass Memorial Health System True North.

The individual must support the mission, vision, and goals of HealthAlliance-Clinton Hospital and serve as a role model for CARES values.

Adheres to change control processes.

Participates in cross training to optimize department resources.

Demonstrates excellent attendance and actively participates in a variety of meetings and training sessions as required.

Demonstrates a friendly, responsive, service-minded attitude to all internal and external customers.

Communicates ideas effectively. Shares information and keeps others properly informed. Gives, and is open to useful feedback.

Adheres to the HealthAlliance Hospital Code of Conduct and Behavior Standards and dress code.

Complies with established environment of care/safety policies and procedures and all health and safety requirements.

Maintains and fosters an organized, clean and safe work environment.

Contributes to the development and application of process improvements.

Maintains a collaborative, team relationship with peers and colleagues in order to effectively contribute to the groups achievement of goals and to help foster a positive work environment.

Attends staff meetings and in-service programs as required or directed. Keeps current with hospital and unit changes by reading communication boards and/or books, bulletin boards, posted notices and reads and responds to e mails on a regular basis.

Practices cost containment and fiscal responsibility through the efficient use of supplies, equipment, time, etc.

Complies with established departmental policies, procedures and objectives.

Attends variety of meetings, conferences, seminars as required or directed.

Demonstrates use of Quality Improvement in daily operations.

Complies with all health and safety regulations and requirements.

Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.

Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

Position Qualifications:

The ability to use a computer-based patient scheduling/record//billing system, such as Epic to record and maintain demographic, scheduling and billing related information.

The ability to learn new software applications.

The ability to maintain accurate records.

Strong attention to detail including the ability to follow up.

Good customer service and communications skills.

The ability to read, write and speak clearly in English.


High School Diploma required.


1-2 years experience in a clinical office setting.


Mass. motor vehicle operators license is required for those employees in off site office that are required to drive to pick up and deliver records, etc.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies, including age-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

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