Responsible for the Financial/Accounting activities for the Department of Surgery (DOS) including, but not limited to: Accounting (General Ledger Entries, Accounts Payable and Accounts Receivable); Annual HMFP, APHMFP and Foundation budget and forecast, Cash management, Financial Management and Reporting. Oversee the Payroll Functions for the Department of Surgery. This position reports to the Director of Financial Services.
Perform monthly accounting entries including general ledger entries, AP and AR activities. Review and authorize all HMFP, APHMFP and Foundation check requests and Concur transactions for the DOS and maintain check signing authority at $50,000. Responsible for all reconciliation and deposits related to the Department, including Operating, Foundation, and the Division Chiefs' Discretionary Funds.
Responsible for prompt and accurate compilation and distribution of department HMFP, APHMFP and Foundation financial statements on a monthly basis in coordination with HMFP Finance. Participate in HMFP Financial monthly close meetings.
Oversee and maintain all revenue cycle policies and procedures related to cash management and reporting, in coordination with the HMFP Controller, used by fourteen (14) divisions and approximately sixteen (16) surgical ambulatory locations, both on and off-campus.
Develop, manage and maintain HMFP, APHMFP and Foundation Budgets and Forecasts. Monitor all monthly variances for the Department with timely submission of information to HMFP Finance. Report out on variances, strategizing on solutions where appropriate.
Ensure accounts payable compliance with all outside vendors. Meet to review as needed with HMFP Finance and BIDMC Finance. Work with the HMFP Controller to ensure an accurate and timely year-end audit.
Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2-3 Indirect Reports: None
Has full responsibility for planning, monitoring and managing department budget.
Required Qualifications:Bachelor's degree in Accounting or Finance required. Master's degree in Finance or Accounting preferred.
3-5 years related work experience required and 0-1 years supervisory/management experience required
Strong Excel experience; Strong PC based and accounting/general ledger systems experience
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction.
Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally